What is Office 365 and what are the benefits it offers to your company?
Posted: Tue Dec 17, 2024 6:41 am
We know that your company is one of the most valuable things you have, and that is why we show you what Office 365 is and how it can enhance the work of your business.
Office dominates the business software world. In fact, I would dare to try to find more than 10 companies that do not use at least one of the products integrated into its already well-known Microsoft Office suite to be able to carry out some activity in their business. Accounting and company finances? Word. Important presentation for clients? PowerPoint. french guiana business email list Checking email? Outlook. Its presence and influence is undeniable. This is why understanding what Office 365 is and what benefits it offers your company is vital to be able to decide whether you want to upgrade to this new version of the Office suite or stay with your old one. A little hint: it is very worthwhile.
What is Office 365 and what benefits does it offer your company?
1. The Cloud Working for You – The big key to working with the new Office 365 suite is all about how cloud-based it is. In case you haven’t heard of this technology, the cloud is basically what makes each and every one of your applications, files, and documents connected to your account no matter where you are. The way people work and interact at work has changed radically, and Office 365 is the best approach to a connected workflow that we have right now.
2. All your files safe in one place – Almost a year ago I had an accident with my computer and had the worst nightmare that any work-loving person could have. I lost all my information, files, backups and more that were physically in my home. Absolutely everything. Important progress on projects, business presentations, personal finances and more. However, I must say that when I opened my laptop that I had stored somewhere and also happened to have Office 365 on it, I took a breath. All my files were there!
Fortunately, Office 365 has cloud file backup through its One Drive application, which means that anything you do in your Office session will automatically be saved as a copy in the cloud.
If you have Office installed on more than one device, this means that your documents are synchronized and can be automatically downloaded from the cloud so that you can continue working as if nothing had happened in the event of an emergency. Blessed cloud!
3. Work wherever and however you want - The pace of business today is dizzying and sometimes overwhelming. Many companies require you to be connected almost all the time, and that means being on top of your projects and files almost 24/7, and sometimes lugging your laptop around with you.
Office makes this part much more relaxing by providing an incredible flexibility component thanks to the functionality of the cloud. Because your files are not tied only to your physical computer, you can access and edit them using different methods. If you are in a hotel and need to make an urgent change, you can access it with a browser through the Office site to be able to work using the web version of the program you want, and in case you want to make things even more mobile, each program has an app (paid version) that allows you to start working on your projects from your Smartphone or Tablet wherever you are. Obviously, don't expect to be able to count on each and every one of the menus, buttons and functions that are present in the original program. These "light" versions are designed to do simple things, small adjustments. Think of it as an emergency button in the middle of the desert when it didn't exist before. It is the ideal option to save you from a tight situation, but don't expect to solve each and every one of the problems that may occur.
Taking the time to learn what Office 365 is and what benefits it offers your company is extremely important to be able to really exploit and fundamentally change the way your colleagues' workflow and different work areas are carried out day to day. We're only scratching the surface here, as there are also a lot of great little details like being able to work between Mac and PC with a single suite, shared writing in Word, device synchronization, and business email solutions integrated into Office.
In the end, it is up to you to decide how you will revolutionize old practices, but always try to focus on improving your business's work tools in order to improve its productivity and, eventually, its return on investment.
Office dominates the business software world. In fact, I would dare to try to find more than 10 companies that do not use at least one of the products integrated into its already well-known Microsoft Office suite to be able to carry out some activity in their business. Accounting and company finances? Word. Important presentation for clients? PowerPoint. french guiana business email list Checking email? Outlook. Its presence and influence is undeniable. This is why understanding what Office 365 is and what benefits it offers your company is vital to be able to decide whether you want to upgrade to this new version of the Office suite or stay with your old one. A little hint: it is very worthwhile.
What is Office 365 and what benefits does it offer your company?
1. The Cloud Working for You – The big key to working with the new Office 365 suite is all about how cloud-based it is. In case you haven’t heard of this technology, the cloud is basically what makes each and every one of your applications, files, and documents connected to your account no matter where you are. The way people work and interact at work has changed radically, and Office 365 is the best approach to a connected workflow that we have right now.
2. All your files safe in one place – Almost a year ago I had an accident with my computer and had the worst nightmare that any work-loving person could have. I lost all my information, files, backups and more that were physically in my home. Absolutely everything. Important progress on projects, business presentations, personal finances and more. However, I must say that when I opened my laptop that I had stored somewhere and also happened to have Office 365 on it, I took a breath. All my files were there!
Fortunately, Office 365 has cloud file backup through its One Drive application, which means that anything you do in your Office session will automatically be saved as a copy in the cloud.
If you have Office installed on more than one device, this means that your documents are synchronized and can be automatically downloaded from the cloud so that you can continue working as if nothing had happened in the event of an emergency. Blessed cloud!
3. Work wherever and however you want - The pace of business today is dizzying and sometimes overwhelming. Many companies require you to be connected almost all the time, and that means being on top of your projects and files almost 24/7, and sometimes lugging your laptop around with you.
Office makes this part much more relaxing by providing an incredible flexibility component thanks to the functionality of the cloud. Because your files are not tied only to your physical computer, you can access and edit them using different methods. If you are in a hotel and need to make an urgent change, you can access it with a browser through the Office site to be able to work using the web version of the program you want, and in case you want to make things even more mobile, each program has an app (paid version) that allows you to start working on your projects from your Smartphone or Tablet wherever you are. Obviously, don't expect to be able to count on each and every one of the menus, buttons and functions that are present in the original program. These "light" versions are designed to do simple things, small adjustments. Think of it as an emergency button in the middle of the desert when it didn't exist before. It is the ideal option to save you from a tight situation, but don't expect to solve each and every one of the problems that may occur.
Taking the time to learn what Office 365 is and what benefits it offers your company is extremely important to be able to really exploit and fundamentally change the way your colleagues' workflow and different work areas are carried out day to day. We're only scratching the surface here, as there are also a lot of great little details like being able to work between Mac and PC with a single suite, shared writing in Word, device synchronization, and business email solutions integrated into Office.
In the end, it is up to you to decide how you will revolutionize old practices, but always try to focus on improving your business's work tools in order to improve its productivity and, eventually, its return on investment.