Email at work: 5 tips for communicating successfully
Posted: Thu Dec 05, 2024 9:21 am
Skype, Facebook, task managers, dialogue and telephone: there are many means of communication when it comes to processes in companies. Currently, email is the most used (and also the most feared). But do you know how to write and communicate successfully via email? Do you have difficulty creating emails? If so, don't worry, you are not alone! Many people also suffer from this.
Since – who knows when, exactly – people (for the most part) have had an aversion to writing . Speaking is natural, but when the task is extended to paper and the computer, things get serious and blockage appears.
In the corporate environment, writing emails chinese overseas british phone number data has become common and necessary. Through them, requests, changes and contacts are made daily. Internally or externally, exchanging emails ensures practicality, efficiency and archiving of processes and information.
We have selected some tips that can help in the process of communicating via email. Check them out!
1. Avoid (as much as possible) spelling mistakes
A basic rule, but one that is often forgotten: write, review, reread, review again. You don't need to be an expert in Portuguese to avoid basic mistakes.
Pay attention to things like spelling, punctuation, and agreement. If you have any doubts, use the internet. There are several websites that can help you solve these questions.
2. Be objective
Before your fingers start dancing across the keyboard, identify the purpose of your email. What do you want to communicate? Remember that speaking is very different from writing.
Forget about excessive formalities: they only make it difficult to understand the message, in addition to making it long and unattractive for the reader.
3. Forget the abbreviations
You are speaking on behalf of a company, so forget about abbreviations. They put your credibility (and the company's) in doubt.
Whether you want to see it or not, people are constantly evaluating you. The way you write can give you an idea of ​​how you usually speak to others.
4. Structure
Without beating around the bush, follow the basics: say hello and then start your idea, develop it and finalize it. Conclude the email with an impersonal address.
Therefore: no kisses or hugs!
5. Visuals count too
You may write exactly what you want to communicate, but if your recipient doesn't feel drawn to read it at first glance, your mission will have failed. The aesthetics, composition and layout of your message also deserve attention and care.
Use small blocks of text: no giant paragraphs;
If you need to send files (images, PDFs, audios, etc.), place them in the attachment and not in the body of the email;
Provide an email signature in advance that contains basic contact and identification information (ideally, the company should have a standard already defined for these signatures);
Choose a readable font for the body of the email.
6. Definition of the subject
People receive thousands of emails every day, and a large percentage of them are never even opened. The risk of your email being discarded is quite significant.
The subject of your email plays an important role in this journey. Although it should come first, you should only define it after you have written the body of the email.
Use 6 to 10 words for the subject and make sure it summarizes and communicates the purpose of your message, as well as being interesting to your recipient.
By following these tips and improving your writing skills day after day, your communication will flow more smoothly and efficiently. In addition, your emails will attract the attention of the recipient, making them happy to get back to you and, often, quickly!
Since – who knows when, exactly – people (for the most part) have had an aversion to writing . Speaking is natural, but when the task is extended to paper and the computer, things get serious and blockage appears.
In the corporate environment, writing emails chinese overseas british phone number data has become common and necessary. Through them, requests, changes and contacts are made daily. Internally or externally, exchanging emails ensures practicality, efficiency and archiving of processes and information.
We have selected some tips that can help in the process of communicating via email. Check them out!
1. Avoid (as much as possible) spelling mistakes
A basic rule, but one that is often forgotten: write, review, reread, review again. You don't need to be an expert in Portuguese to avoid basic mistakes.
Pay attention to things like spelling, punctuation, and agreement. If you have any doubts, use the internet. There are several websites that can help you solve these questions.
2. Be objective
Before your fingers start dancing across the keyboard, identify the purpose of your email. What do you want to communicate? Remember that speaking is very different from writing.
Forget about excessive formalities: they only make it difficult to understand the message, in addition to making it long and unattractive for the reader.
3. Forget the abbreviations
You are speaking on behalf of a company, so forget about abbreviations. They put your credibility (and the company's) in doubt.
Whether you want to see it or not, people are constantly evaluating you. The way you write can give you an idea of ​​how you usually speak to others.
4. Structure
Without beating around the bush, follow the basics: say hello and then start your idea, develop it and finalize it. Conclude the email with an impersonal address.
Therefore: no kisses or hugs!
5. Visuals count too
You may write exactly what you want to communicate, but if your recipient doesn't feel drawn to read it at first glance, your mission will have failed. The aesthetics, composition and layout of your message also deserve attention and care.
Use small blocks of text: no giant paragraphs;
If you need to send files (images, PDFs, audios, etc.), place them in the attachment and not in the body of the email;
Provide an email signature in advance that contains basic contact and identification information (ideally, the company should have a standard already defined for these signatures);
Choose a readable font for the body of the email.
6. Definition of the subject
People receive thousands of emails every day, and a large percentage of them are never even opened. The risk of your email being discarded is quite significant.
The subject of your email plays an important role in this journey. Although it should come first, you should only define it after you have written the body of the email.
Use 6 to 10 words for the subject and make sure it summarizes and communicates the purpose of your message, as well as being interesting to your recipient.
By following these tips and improving your writing skills day after day, your communication will flow more smoothly and efficiently. In addition, your emails will attract the attention of the recipient, making them happy to get back to you and, often, quickly!